Quarterly Report - 2006 - October

  • 0 Replies


  • *
  • Full Member
  • ***
  • Posts: 170
  • former Executive Director
on: July 08, 2007, 12:34:45 PM
Florida Native Plant Society
   Executive Director Quarterly Report
                                                     October, 2006

1.   New Chapters
a.   Sarracenia Chapter – Wakulla County, organized under the local leadership of Lee Norris and Nona Elder.
b.   Sumter Chapter – Organized under the local leadership of Holly Tuxbury.
c.   With input from the existing, surrounding chapters and approval from the Board of Directors, the following new chapters can be pursued:
i.   Ocala
ii.   Mid-Panhandle Area
iii.   Kissimmee
2.   Chapter Assistance
a.   In process of pursuing membership recruitment and publicity assistance to FNPS chapters.  Priority is Cocoplum, Heartland, Keys group of the Dade Chapter, Longleaf Pine, Naples and South Ridge.
b.   South Ridge Chapter gaining new memberships and increasing number of people in attendance at meetings.
c.   Providing assistance to find speakers, meeting leader and publicity for the Key West meeting schedule.
d.   Specific issues pursued and assistance given to all chapters when requested during past three months.
e.   Communication and questions facilitated and issues forwarded to agencies/FNPS committees/individuals.
f.   Speaker recommendations to Naples, Dade, Keys Group, South Ridge and Pinellas.
g.   Field trip recommendations to South Ridge, Keys Group and Tarflower.
h.   Assist in coordination of Keys group meeting schedule, obtain speakers, place media ads.
i.   Compiled and sent out questionnaire to Chapter Reps to obtain information to better know the needs of each chapter.
j.   Assisted Palm Beach chapter with Chapter nursery start-up information.
k.   Completed a powerpoint presentation regarding native plants that attract birds for the Longleaf Pine chapter.
l.   Education program discussions with many individuals and chapters including Magnolia, Pinellas, Dade and Judy Gregoire, Ed. Chair.
m.   Modified Field Trip Waiver Form with emergency phone number and do not collect from wild note additions (information shared from Dade chapter).
3.   Chapter Meetings Attended
   September, 2006 – Conradina
    Lakela’s Mint
                 Palm Beach County
    Fl Keys Group of Dade Chapter
   October, 2006 -    Mangrove
                 Longleaf Pine
                 Live Oak
   Planned for November, 2006 – Conference Call with Cocoplum Chapter
Planned for December, 2006 – Lyonia & Paw Paw Chapters
4.   The continuous facilitation of communication between Executive committee members and assisting them in their goals and objectives has been aiding in the production of resources and materials for all chapters.  I continue to generate ideas, projects and issues and follow up on Executive Committee Action Item list (see attached).
5.   Facilitate communication between Board of Directors, Executive Committee and Chapters.
6.   FNPS Handbook:  Continue to collect data and issue that need to be added to the FNPS Handbook. 
7.   Continuous work on Conference Guidelines document.
8.   Created a ‘Volunteer Hours’ form and distributed to chapters.  This information will be collected annually to assist in the procurement of grants.
9.   Provided website comments.
10.   Review and collect pertinent information from superceded conference notebooks.
11.   Continue to review and organize (5) boxes of BOD and ExComm. meeting minutes and notes.
12.   Coordinate and organize calendar information on website with meeting information for the next year and a half.

FNPS Conference Planning
1.   The 2008 conference venue is secured and rates are locked in.  Hotel contract has been negociated.  Meal planning is underway.  The Serenoa Chapter will co-host this conference with assistance from the Mangrove Chapter.   The Pinellas chapter is currently completing discussions within their organization to consider being a co-host to assist with this conference.
2.   Coordination of 2008 conference venue and discussions with Serenoa Chapter.
3.   Preliminary planning for 2009, 2010, 2011, 2012 and 2013 conferences.
4.   Compiled a list of AV equipment needed to reduce the cost of AV equipment rental at conference venues.
Communications Committee
1.   Sent information/posted (4) announcements for website.
2.   Coordinated ‘Skype’ internet conference calling communication.
3.   Assisting with coordination of a state-wide media contact list.
1.   Working with Conservation Co-Chairs Suzanne Kennedy and Eugene Kelly.
1.   Coordinating an environmental education/field trip weekend for members – October 13 and 14, 2007.
1.   Provided assistance and information to chapters who were pursuing 501C3 general exemption status.
2.   Proposed and enacted through Board of Directors approval a sub-committee ‘Development’ and am pursuing a Chair, goals & objectives.
 Grant Procurement
1.   SWFWMD, B&G and EPA grants
Land Management
1.   Charlie Pedersen is making great strides with this endeavor.  I have not connected with him on this topic as of yet to see how I might be of assistance.
Landscape Awards
1.   Will work with Mike Kenton with publicity starting in January.

1.   Coordinated Co-Chairs and committee members.
2.   Assisted in the creation of goals and objectives of this previously vacant committee.
Policy & Legislation
1.   Attending Florida Forever Coalition meetings and reporting back.  Provided input to the final media announcement for the FF successor program.  Solicited input and passed on comments from FNPS members.
2.   Assist with Arundo donax information for Shirley’s policy regarding the state’s intention of using this potentially harmful plant in bio-fuel production.
3.   Coordinate Australian Pine issue from Keys.
4.   Attended GW Bush Administration ‘Cooperative Conservation’ meeting and provided comments for the record.  Report on meeting content forthcoming.
5.   Coordinated support for ‘Teeming With Wildlife’ initiative regarding native plant conservation endeavor.
1.   Assist Chair, Eileen Szuchy, when needed in distributing articles and finding photographs to promote FNPS in regional venues through out the state.
2.   Have assisted Rosalind and Marjorie in securing articles for the Sabal Minor and Palmetto.
3.   Am coordinating a media contact list for all regional newspapers.
1.   Assist Chair, Paul Schmalzer, with conference scholarships coordination.

2.   Assisted in the compilation of a list of science oriented persons from our chapters.


Priority List – Executive Director

Board of Directors
•   Facilitate liaison relationships with general public, FNPS membership, partner organizations, advocacy entities and governmental officials.

•   Provide logistics, support, reminders and assistance for BOD meetings.  Provide carpool coordination (overnight in Heartland-Amee’, Lynka to Naples, etc.)

•   Assist and interact with all Committee Chairs with their respective projects.  Facilitate intra-committee communication.

•   Facilitate trans-disciplinary efforts in creating programs and projects within FNPS committees.

•   Assist with recruitment of Communications Co-Chair, Publications Co-Chair, Education Co-Chair and additional committee members for all committees.

•   Initiate the start of new chapters.

•   Attend one Chapter meeting minimum per month.

•   Prepare quarterly reports on Exec. Dir. Activities.

•   Provide and maintain FNPS document /resource data base.

•   Provide and update matrix of contacts.

•   Ensure all FNPS documents are up to date and accurate.

•   Develop a list of conferences, state conservation initiatives and public education events to attend and promote FNPS strategic plan and mission.

•   Attend (2) non-governmental conferences per year with FNPS Display.

•   Attend (1) governmental conference per year representing FNPS

•   Assist with updating and implementing Strategic Plan.  Develop a prioritization list of FNPS strategic plan and mission goals.

•   Update and maintain FNPS Handbook - (Review and revise Board of Directors, Executive Committee and Chapter Representative orientation & training guidelines).  Revise chapter application / sample chapter bylaws / orientation for Exec. BOD chap rep; Hard notebook with instructions for page inserts, pass along book to next rep, etc.

•   Provide regional plant lists to municipalities and developers / ppt presentation.

•   Chapter business cards (blank) – Get information from each chapter

•   Challenge – Every Chapter rep and President to recite the Mission Statement.

•   Sue/Cindy – put out paper financial guidelines – Categories: Umbrella; Indiv. Chap 501c3; More than two plant sales = need tax exempt number;  If apply for grants need to be 501c3, etc.

•   Create Skype web conferencing system and the utilization of it throughout the FNPS organization.

•   Collect the volunteer hours from chapters annually (from form generated and distributed)

•   Small chapter assistance:  Naples, Heartland, Keys, Lakela’s Mint, South Ridge, Nature Coast, Live Oak, Broward

•   New Conference Organization – Divide conference committees to individuals

•   Complete tourist development and scholarship grants.

•   Develop Conference Planning guidelines.

•   Coordinate regional representatives to report to Conservation Chair.  Assist in achieving FNPS Conservation goals and objectives.

•   Design notes for publication:  How to get back to native ecosystem plantings in your subdivision.

•   Aid with national efforts to get real protection for rare plants ( Coordinate with Emily Roberson of NPCC)

•   Assist with media/public relations program.

•   Assist Communication/Policy committees in producing eco-alerts.  Coordinate email sign up of members.

•   Cindy’s Ads to Chapters

•   Produce one media contact minimum per month.

•   Facilitate communication by and between the FNPS Executive Committee, Board of Directors, Chapter Representatives, and Chapter Officers to coordinate programs, events, informational resources and projects, etc.

•   Assist in helping chapters get their newsletters in pdf format and emailable or link to chapter website and have newsletter on website.  Cindy/Paul to write paper.

•   Project - Mapping plant communities – the relationship of plants in nature (plant community = relationship, communication, ) Bill Bissett has these drawings – Dick Workman idea. (Coordinate with Cindy to get on Website)

•   Assist in getting Sabal Minor in emailable pdf format for those members who would participate.

•   Get copy of Cindy’s PSA for radio announcement and utilize in other regions.

•   Post sample bylaws, field trip waiver and sample chapter budget spreadsheet on website.

•   Website design for lay person orientation suggestions.

•   Webmaster:  For those chapters who do not have a website or technological assistance:  Design/create chapter website then individual chapters can just update

•   Create a database for external information sources and references.

•   Provide and maintain contact data base.

•   Attend conferences/meetings w/ FNPS display

•   Webpage will address indiv. Chap guidelines about following 501c3 rules about supporting issues (follow mission statements) – and information regarding what you can/cannot do with the different 501c3 statuses.
•   Promotional materials – for sale on website.  See attached list/volunteers 

•   Welcome wagon / new resident brochure

•   Sabal Minor to email list

•   Assist in completing (2) powerpoint presentations with scripts for the following user groups:  Municipalities / General Public-Master Gardeners (utilize existing material)
o   Content Development
o    Design
o   Information Architecture
o   Marketing Dissemination

•   Master gardener education – Mary Ann Bolla/Steve Johnson

•   FNPS Activity book for school system

•   Review TNC’s Alternative Program

   Educational workshop/field trip weekend for members planned for October 13/14 2007 (Maria Minno, Elizabeth Flynn)

   Get Florida Yards and Neighborhoods to put our info at end of their presentation.

   Homeowner’s Assoc. Guidelines – Add to FL Yards and Neigh. Document.

   Posters for tri-fold outreach displays (Velcro)

   Get copy of Bill Petty’s (Magnolia Chapter) native fungi presentation
Google – florida fungi for his website.  floridafungi@yahoo.com

•   Make video (get grant) of Guy England with Magnolia chap.  Ret. Botanist with Osceola/Appilachicola/Ocala Forests and Mike Owen at Fakahatchee.  3600 Turkey Run Lane, Tall, 32312;  850.669.7440;  aristida@nettally.com  (CHAPTER GRANT)

•   Make CD of Sam Hopkin’s papers with Tarflower Chapter  (CHAPTER GRANT)

•   Ensure IRS filing and assist with coordination.

•   Coordinate getting sample chapter budget on website.

•   Develop fund raising strategies with ‘‘Development’ sub-committee.
o   Annual letter
o   Travel trips
o   Educational weekend/field trip

•   Executive Director Salary

•   Intern to organize Archival information – from Palmettos, index articles/ different topics index/ scan all palmettos. (Process question-Cammie-How to capture information).

•   Educational programs and distribution

•   Science / Conservation

•   Conference Scholarships

•   Powerpoint projectors (Mangrove, Tarflower)

•   Outreach/education grants (publications, CD’s, Color Book, etc.)

•   Community Model Ordinances Guidelines and distribution.

Land Management
•   Assist as needed.

Landscape Awards
•   Assist with productivity, publicity and archiving methods

•   Assist Co-chairs with newly established goals and objectives.

Policy & Legislation
•   Join and participate in the Florida Highway Beautification Council

•   Participate in the Florida Forever Coalition; Report back to Policy Committee

•   Assist the Policy and Legislation Committee with research for writing policy and position statements. 

o   Rubber Mulch
o   Genetic engineering  (obtain Ecological Soc. of Amer. Info.
o   Biomass energy / Invasives – recommend state permitting process and protocol

•   Find and archive existing policies/position statements from archival documents.

•   Participate in eco-alert process as needed.
•   Legislative Updates 

•   Issues to Follow:
Heartland Highway
Fowler’s Prairie – SR 20
Brooker Creek
Big Bend Canal Development
Biomass Energy Grass – Kris Serbesoff-King
Cedar Key Scrub Preserve
Ocala National Forest ATV usage
Hometown Democracy Referendum
      Tostohatchee status
      Fred George Basin 

•   Coordinate ordering of 10,000 coloring books for price break.  Seek outside organizations as well.

•   Assist with article generation for Sabal Minor and Palmetto.

•   Assist Chair in developing Plant Profiles for (10) regional newspapers on a regular basis (G.Bauer pics); VP Admin. to assist with photos; Communication Chair to assist with process.  (Utilize existing website data)

•   Rare plant profile for Palmetto: S.Kennedy, Keith Bradley,Roger Hammer and Carl Weekly.

•   Collect publications from chapters and send publications to chapters

•   Assist Chair in developing (and re-issuing) mainstream articles for regional newspapers.

•   Purchase and distribute 150 Tracy McCommon CD’s for $1.00 each (Aug BOD mtg.).

•   Assist in the solicitation of applicants for Endowment Grants/Award.

•   Assist with conference programming coordination.

•   Assist in coordinating a scientific article for the ‘Castanea’ publication (Dan Ward)

•   Coordinate conference financial aid for students.

•   Coordinate w/Chair for large grant opportunities/projects.

•   Facilitate each chapter having a university and community college liason.

Karina Veaudry