FNPS Executive Committee Minutes
April 8, 2006
Highlands City
Meeting Starts about 10:20 AM
Adjourns at 3:00 PM
In Attendance:
Shirley Denton, Chair, Science Advisory
Bob Egolf, President
Cindy Liberton, Chair, Communications
Karina Veaudry, Chair, Membership
Cynthia Plokelman, Chair, Govt Policy
Don Spence, Chair, Conference Committee
Sue Thompson, Treasurer
AGENDA ITEM: Review of Agreement Document: Paynes Prarie and The Planning Connection, Inc
Discussion:
Upon review of agreement submitted by Paynes Prarie, the Executive Committee identified numerous concerns with the document, resulting in the following motions.
Motion:
1. Clarify that the FNPS has not entered into an contractual agreement with The Planning Connection, Inc.
2. The Executive Board recommends you do not execute a similar contract on behalf of Paynes Prairie because:
* it's duplicative of existing contract services for conference registration.
* conflicts with Society's current efforts to execute a contract for a executive director with similar duties.
* Normal procedure is to submit conference budget to the Society Treasurer for discussion and approval by the board. Due expenses incurred by the conference chair should be presented to the board in relation to a proposed budget .
Motion:
FNPS agrees to pay The Planning Connection, Inc. for documented, invoiced expenses necessary to complete hotel negotiations,
not to exceed $3000.
Charlie: 352-682-4999; 352-373-0507
AGENDA ITEM: Work Scope/Contract for Executive Director Position
Discussion: The committee reviewed a DRAFT of the Work Scope line by line, incorporating edits and changes. The committee agreed that year one could be a pilot, where the contract would be fully funded, but soft money must be generated to support the position by the incumbent in subsequent years.
MOTION:
Contract for Executive Director Services, as prioritized by the Executive Board for 1 year @ $40K fixed fee contract. An annual contract will be written, which is paid on a monthly basis, for one year. This contract will include a 30- day exit clause on behalf of both parties. Karina Veaudry has expressed interest in accepting this contract, and indicated she could begin June 1, 2006. A proposal for bids will be advertised on Dec 2006, with a start date of June 1, 2007.
AGENDA ITEM: Support for Distribution of Wildlife Matters video series
Discussion: Tracy McCommon, Tarflower, has asked the Society to support distribution of 5 DVDs to public and local access broadcast stations throughout the state. She wants $1500 from FNPS to help distribute 5 more DVD's to public TV stations around the state.
The five are:
Audubon Center for Birds of Prey
Preserving Large Tracts of Land
Creating a Backyard Habitat
Balancing Conservation and Development
Florida Ecosystems & Their Endangered Animals
Unique Landscapes using Florida Native Plants.
There is a 7th, "Garden Design Ideas from Nature" but that's still being produced. The Wildflower License Plate payed for #6 and #7. Tarflower Chapter has committed another $1000.
Bob viewed the DVD's. Numbers 1 and 2 are OK---Numbers 3, 4, and 5 are excellent. They feature people like Mark Hostetler, Walter Kingsley Taylor, and Cammie Donaldson.
MOTION:
Recommend Expenditure of $1500 for educational copies of DVD Programs set to Public and Public access Television - Request for $1500 to distribute to all the Chapters. A real invoice must be generated in order to be paid. Request that copies be provided for FNPS Chapters, if plausible.
Miscellanea:
Anne Cox has a contract with DEP to study the 4-petal Paw Paws, Jupital, FDEP, with workshop population and management of good attendance from all the State agencies, tissue culture, etc.
Palmetto, Joan Bausch has edited it and it will be available at the conference.
