July 27th 2013 EXCOM Mtg agenda

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SteveWoodmansee

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on: July 22, 2013, 01:52:44 PM
Hey all, sorry about the tardiness of this.  Attached is the agenda.  I have informed Martha that the April minutes need posting as well.  In addition, i will have more things to add to this, and I envision a large discussion regarding our steering committee plans and activities (Karina if you can please move your report to here, thx).  Steve

New revised agenda attached
« Last Edit: July 26, 2013, 01:05:11 PM by SteveWoodmansee »
Steve Woodmansee
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JulietRynear

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Reply #1 on: July 22, 2013, 07:00:25 PM
Conservation Committee report.

Jackie Rolly

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Reply #2 on: July 23, 2013, 02:32:16 PM
Sorry, posted wrong directions earlier - attached are the real directions to Oakland Nature Preserve.

Jackie Rolly

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Reply #3 on: July 23, 2013, 02:33:23 PM
Attached is the VP Admin Report for 27 July 2013 ExCom Meeting

Karina Veaudry

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Reply #4 on: July 23, 2013, 04:12:39 PM
Attached is the Landscape Committee Report, list of projects and the revised landscape awards application/judging criteria.

Anne Cox

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Reply #5 on: July 23, 2013, 09:04:09 PM
Attached is the Land Management Partners Committee Report (revised)
FDEP LMR Schedule for Years 2013-2014
« Last Edit: July 24, 2013, 11:36:11 PM by Anne Cox »
Anne C. Cox, Ph.D.

SteveWoodmansee

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Reply #6 on: July 25, 2013, 03:39:30 PM
Governance template structures submitted as of July 25th, 2013 are attached below.  These are some ideas from some members of the steering committee.  Some are in more detail than others.  Please review if time before mtg, but definitely afterward.  thanks,  STeve
Steve Woodmansee
Past President, FNPS

Eugene Kelly

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Reply #7 on: July 26, 2013, 12:15:13 AM
Report is attached.

Kim Zarillo

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Reply #8 on: July 26, 2013, 03:36:10 AM
Hi Steve, I need an 45 min. to an hour for the draft budget. Kim

Kim Zarillo

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Reply #9 on: July 26, 2013, 11:41:41 AM
Finally. Attached is the Draft 2014 FNPS Budget. Bottom line is +$5K. I look forward to seeing you tomorrow. I'll bring printed copies.

SteveWoodmansee

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Reply #10 on: July 26, 2013, 12:53:40 PM
Hi Steve, I need an 45 min. to an hour for the draft budget. Kim
No problem Kim
Steve Woodmansee
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Kim Zarillo

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Reply #11 on: July 26, 2013, 02:13:36 PM
FNPS Financial Summaries
Note Hershkowitz & Kunitzer completed the Jan. through June 2013 statements. The 2013 statements together with the 2013 Budget updated with June 2013 YTD have been posted on the FNPS forum.

NEW BUSINESS
Proposals were received from three firms to conduct the 2012 FNPS audit and future audits. Proposals varied in price and slightly in the proposed tasks. In summary, the firms proposed amounts were Ella Boll, CPA ($10,000), Berman, Hopkins, Wright and LaHam, CPAs, and Associates, LLP (Berman Hopkins) ($8,500) and Sovereign CPA Services, LLC and Thomas Edgley, Sovereign CPA Services, LLC ($5,800). The VP of Adm. and President were copied on the proposals. All firms are qualified with Berman Hopkins audit service experience being more diverse in the number of large and small Florida nonprofits. I recommend FNPS engage Thomas Edgley, Sovereign CPA Services, LLC to conduct GAAP audit services for four years at $5,800. As we are behind in our 2012 Audit process, I recommend we ask the Board of Directors to vote online for FNPS to enter into an engagement letter with Sovereign CPA Services, LLC.

Draft 2014 FNPS Budget
On 6/27/13, I sent a draft budget to committee chairs, officers, and the executive director requesting input from committee chairs for next yearís budget. As of today at 11:35 a.m., 7/25/13, I have received all but one committee budget request. It will take time to incorporate the latest data; I will try to post the draft 2014 budget ASAP. Iíll bring paper copies.

Bottom line: Let us concentrate on mission spending with a balanced budget. We need to review a couple of technical glitches in our contracts as the current contract language affects our 2014 budget planning and the outcome of our audit. In addition, motions in our minutes are not clear on some budget items another audit concern.

Chapter Support and Direct Deposit
In progress, I am trying to make it possible to direct deposit Chapter Support payments.


Paul Schmalzer

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Reply #12 on: July 26, 2013, 03:32:44 PM
Science Committee Report July 2013

FNPSExecutiveDirector

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Reply #13 on: July 27, 2013, 01:03:36 AM
Sample Board/Leadership Recruitment Matrix

Kim Zarillo

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Reply #14 on: July 29, 2013, 10:10:43 AM
As promised the Excel spreadsheet version of Draft 2014 Budget. Kim