[2014 Board of Directors - Budget Meeting, Friday, Oct 10, 7 pm]

FNPS 2015 Budget Meeting Friday Oct 10, 7:00 pm

BUDGET AGENDA POSTED Oct 2, 2014

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[Re: 2015 Draft Budget and YTD July 2014]

2015 Draft Budget and YTD July 2014
Three files are attached
Draft Budget with July 2014 YTD
Revenue Draft for 2015
Expenses Draft 2015
We are barely covering existing expenses. As we add to projects or expenses to our annual spending plan we must find ways to fund them. In 2013, according to the audit we ended with a positive $1070, a small revenue cushion. Note in the draft budget, Expenses are balanced in the revenue file dollar for dollar for special committee expenses. Committees will have to find resources through the finance committee and/ or request $ from reserved (savings) funds, or downsize projects. For example, the Landscape committee requested $910 for legal review of documents, Council of Chapters would like $1,000 to print a educational piece on landscaping with natives and the Education committee would like to spend $5,000 on filming, the Board needs to find a source of funding for these projects. Otherwise we will spend our savings without a way to replenish it over the long term. 

[Re: 2014 Board of Directors - Budget Meeting, Friday, Oct 10, 7 pm]

Council of Chapters Budget Request

The Council of Chapters requests that funding for the Council be listed in the budget in a separate category, item or code, both for incoming and outgoing funds.
The Council of Chapters requests  funds in the amount of  $3250 in the 2015 budget.
Landscape 101 Initiative  $1000
Educational Field  Trip Initiative  $1000
Land Use Planning Initative  $1000
Miscellaneous Expenses $250.
This allocation of funds will allow the Council to be productive in its activities and further the mission of the Florida Native plant Society
Julie Becker, Chair; Neta Vilalobos Bell, Vice Chair; Scott Davis, Recorder

[Re: 2014 Board of Directors - Budget Meeting, Friday, Oct 10, 7 pm]

Hi Julie,  Thank you for sending the requests. I may not have time to add these to the draft budget sheet before Friday. We can discuss them at the budget meeting. We will know how the amounts affect the bottom line.

We need details about these requests. Are there contacts for each of the items?

We do not budget for Misc. We budget in a function for specific activities or items, such as Meeting refreshments

On all other requests are these for a service, printing or office supplies?  I talked to Richard about the $1000 and it is in the current draft budget. in Landscape.

Regarding separate category,  Kellie has suggested that the COC budget items might be separated. We will continue to add items to the budget following our chart of accounts in accordance with the Generally Accepted Accounting Principles as established by

1.Financial Accounting Standards Board (FASB)
2.American Institute of Certified Public Accounts (AICPA) and adhered to by industry auditing practices.

​There is no need to set separate accounts for COC activities. The items are listed in the budget justification. ​Attached see Richard's request for $1,000 in the expenses section under Landscape of the budget posted on the forum for the board meeting.

 look forward to the budget meeting on Friday. Kim

[Re: 2014 Board of Directors - Budget Meeting, Friday, Oct 10, 7 pm]

 Note on the Councils Budget Request
The Chapter of Councils needs its own place on the Budget.
 It should not be part of other committees.
 The Items listed in the current request do not need to be listed separately, but may be totaled Thecurrent total is $3250.
Here is how the Council plans to allocate these funds.
Landscape 101 initiative  $1000 Printing brochures.
Educational Field  Trips. $ 1000 Printing , Publicity, media storage.
Land Use Planning Iniative: $1000(tentative) No plans for them, But may need funds later
Council of Chapters General supplies$250: paper, printing, office supplies.
It is  preferable to allot money in the budget, rather than amending the budget later.
Julie Becker
Chair Council of Chapters
  10 October 2014